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Training Funding Schemes and Tips

People Learning is providing information regarding three of the major funding schemes available from the Government of Malta:  1. The Get Qualified Scheme & 2. The Training Pays Scheme, which we recommend for individuals who are not sponsored or funded by the employer and/or 3. The Investing in Skills scheme that has to be applied for by Employers. Read on.... 

1. The Get Qualified Scheme run by Malta Enterprise 

NB Legal Notice 283 of 2020 published on 07/07/2020 Extended the GET QUALIFIED SCHEME to December 2023 !

TIPS  and Guidelines for Registering as a Student for the Get Qualified Scheme in Malta for Malta-based EU citizens:

Click on the below link:-

https://education.gov.mt/en/get-qualified/Pages/Default.aspx

• Click on the Round Green Circle ‘Students’
• Check whether your course is Listed in the list of approved courses (See No. 1)
• If Listed, (See No. 2) and click on the ‘clicking here’ button
• Click on ‘Student Registration’ and insert all details in order to receive by email the link to activate your account
• Click on the link to activate your account and you will receive another email with the Username and Password
• Log into your account with your Username and Password
• Click on ‘Applicable Courses’ to choose the name of your course and click ‘Apply’
• Follow Step 1, 2 and 3 below

If the course is NOT Listed in the list of approved courses, you need to submit a different application form: Courses to be considered as eligible (See No. 4) and click on ‘application form’.

STEP 1 – to Submit Application

Kindly log into your account and:-

• Click on Applications
• Click on Pending
• Click the Middle Blue Box (to view application)
• Insert the Fees (approximate cost)
• Upload Acceptance Letter

(Please note that the PDF File need to be saved with ONE WORD and WITHOUT SPACING (example: acceptanceletter), otherwise the upload will not be successful.)

• Click the SUBMIT button

Once submitted, the application status will turn into ‘Accepted’ 

 

STEP 2 – to upload proof of payments

Kindly log into your account and:-

• Click on Applications

• Click on Accepted

• Click on the middle blue box

• A window will pop up to upload the Receipts and / or bank transaction report


(Please note that the PDF File need to be saved with ONE WORD and WITHOUT SPACING (example: bankstatements), otherwise the upload will not be successful.)

Once proof of payments are approved by the Get Qualified Scheme admins, they will send you a notification to upload the Final Certificate.

 

STEP 3 – How to download the Tax Credit Certificate from your portal

Once the Tax Credit Certificate is issued, you will receive an email, so that you will be able to download it as follows:-
 
Log into your account and:-
 
•    Click on Applications
•    Click on Completed
•    Print
 

STEP 4 – How to make use of the Tax Credit Certificate
 
Kindly attach a copy of the Final Certificate (Qualification) and a copy of the Tax Credit Certificate with the following documents:-
 
•    RA10 Form
 
•     Income Tax Return (Self Assessment Form)
 
You must receive the above documents from the Revenue Department around May / June. 
 
If you have received the Tax Credit Certificate from the Ministry of Education and you did not received the RA10 Form and Income Tax Return in time, kindly ask the Revenue Department to provide you with the forms. 

Finally all documents must be provided to the Revenue Department by not later than End of June each year.

What shall you do if you have terminated studies and did not receive the Tax Credit Certificate yet?

If you receive an Income Tax Return to fill in but you did not receive the Tax Credit Certificate, you should fill the Income Tax Return (Self Assessment Form) without claiming the tax credit.

This will ensure that you abide by the June deadline and hence avoid any penalties for late filing.

When the Tax Credit Certificate is received you should claim the tax credit by filing an Adjustment Form (AF1) and RA10 Form.

 

2. Training Pays run by Jobsplus

 

About the Training Pays Scheme:

The Training Pays Scheme, forms part of the ESF.01.001 – Training for Employment Project and it aims to assist individuals to develop and/or improve their skills by participating in further off-the-job education and training. 

 The scheme offers assistance in the form of a training grant to aid participants with costs relating to training. This grant will be awarded to the individual (trainee) after successful completion of their training. 

 

Eligibility Criteria:

The Scheme is open to applicants of working age population 16 to 64 years as per applicable law.  In the case of persons aged between 16 and 24, they must not be participating under the Youth Guarantee NEET Activation Scheme II.

 

Training

Prospective participants may apply for any Training Programme as long as the course is:

  • not offered by Jobsplus;
  • offered by a licensed Training Institution (provider must be licensed by NCFHE*);
  • pegged between MQF level 1 to 5.

 

Other General Rules

  • Applications must be received at least 2 weeks prior to the course start date.
  • Minimum cost of training (excluding VAT) is €100. 

Training courses offered by the company employing the applicant would not be eligible.  Only full qualifications and awards can be accepted.  Claims for a module which forms part of a qualification or award cannot be accepted. 

 

Grant

Grant shall be equivalent to 75% of the direct training cost excluding VAT but will not exceed the maximum amount of €1,000. The minimum threshold for an application to be accepted will be set at €100. Grant will be reimbursed directly to the participant after successful completion of training and upon presentation of an invoice and an official receipt of payment together with a copy of the certificate and/or transcript denoting successful completion issued by the Training Institution. 

Training costs shall mean Tuition fees, Training Material, Registration fees and Examination fees paid by the applicant.  Non-eligible costs include seminars or conferences, online courses (that are delivered by unlicensed Training Institutions and do not lead to an accredited certification) and SEC / MATSEC examinations. In circumstances such as the CELTA or TEFL Courses, persons who are already employed as teachers or have a related teaching occupation with an English Language School may not apply for funds under the Training Pays Scheme.

It is important that payment of registration fees, administration fees, early booking fees or similar costs, invoices and receipts must be dated after the Training Pays application date.

The maximum allowable grant for any applicant in one calendar year (from January to December) will be capped at €1,000 (One thousand Euro).  Applications will remain open until the 30th March 2023 subject to availability of funds.  End of course date shall not exceed the 30th June 2023.  Applications for Subsidy will be approved on a first come first served basis. 

For an individual to claim assistance under this Scheme, s/he must not benefit or claim the same training cost in part or in full from any other source (ESF or national funds).  Should an individual be found claiming such funds from other sources, s/he will automatically be ineligible for the Training Pays Scheme grant.  Under those circumstances where a payment would have already been effected, Jobsplus reserves the right to seek refund. 
 

Application Forms

Interested applicants are invited to apply using the appropriate application form which is available: online, from the TPS Unit within Jobsplus Training Complex or Jobsplus Job Centres. 

The fully filled in and originally signed application form together with all documentation must be presented to Jobsplus at least two weeks prior the course start date.

Applications may be submitted by hand between 08:30hrs and 12:30hrs at Jobsplus TPS Unit, Training Complex Hal Far or at any Jobsplus Job Centre.  Applications may also be sent by registered mail along with the following documents: 
  • Quotation or cost of training
  • Training programme (syllabus or outline)
  • Training Schedule
  • MQRIC letter of recognition (where applicable)
Formal confirmation of the grant to successful applicants will only be issued if the applicant provides all necessary documentation and is confirmed eligible by Jobsplus’ Evaluation Committee.  When evaluating applications Jobsplus reserves the right to request additional information or documentation.  The Corporation may also seek further guidance from the relevant Authorities. 

The TPS Scheme is part-financed under the ESF Operational Programme II of 2014-2020. Preferably, funds for eligible applications are to be claimed by the 30th October 2023.

Application form may be found below:

 

3. Investing in Skills run by Jobsplus

 

About the Investing in Skills Scheme:

The Scheme was launched by Jobsplus to promote the training of persons actively participating in the Maltese Labour Market, with the aim to increase productivity and enhance adaptability.

With a budget of €8 million available until 30th June 2020, this scheme falls under Malta’s Operational Programme II of the European Social Fund - ‘Investing in human capital to create more opportunities and promote the well-being of society’ for the 2014-2020 programming period.

 

Eligibility Criteria:

The applicant must meet all the eligibility criteria to benefit from this scheme. Eligible applicants cover all Employers having an economic activity irrespective of their legal form. These include partnerships, companies, family businesses, associations, individual self-employed or other body of persons, NGOs and Social Partners.

 

NGOs and Social Partners not having an economic activity are also eligible to benefit from the scheme.

Eligibility Criteria for All Applicants:

  1. Complete documentation - The Applicant shall fill in and submit the latest available Investing in Skills Application Form complete with all relevant details, enclosing supporting documentation, as applicable. Incomplete applications will not be accepted for processing.
  2. Project implemented within / for the direct benefit of the eligible territory.
  3. Incentive Effect: Aid shall be considered to have an incentive effect if the Beneficiary has submitted a written application for the aid before work on the project or activity starts. Therefore, claim and proof of deliverables should be dated after the submission date of the IIS application.
  4. Eligible Training Programme: Aid shall not be granted for training which Employers carry out to comply with National Mandatory Standards on training (in other words, it must be voluntary training as opposed to legally enforced training). Furthermore, Information Sessions and Team Building events are not eligible under Investing in Skills since these are not considered as training.
  5. The trainee needs to be formally employed with the beneficiary during the training period. Apprentices or students engaged in vocational training with an apprenticeship or vocational training contract are not eligible.

Furthermore, in the case of employers having an economic activity irrespective of their legal form:

  1. Aid cannot be granted to any Undertaking found to be in difficulty.  Jobsplus will conduct checks to ensure that every applicant Undertaking is financially sound
  2. Falls within the definition of undertaking.

Terms and Conditions:

 

  • Full details on Investing in Skills are incorporated in the Implementation and Guidance Notes.
  • Original applications must be received by the Investing in Skills Unit at 21 calendar days before the start date of training  

How to apply:

Applicants should submit an original and complete Investing in Skills Application Form together with the below documentation that can be found in the Forms Section.

It is important to read the IIS Implementation and Guidance Notes that provide detailed information regarding the scheme from start to finish.

The following documents are also required:

  • Application Form (NGOs and Social Partners must indicate if they have an economic activity or not);
  • Training Schedule Template duly filled in;
  • Training Programme Template with detailed course content which is to be filled in by the training service provider;
  • Where applicable, the financial estimates/latest Tax Return Form and Income Statement (Profit and Loss Account) (where applicable). Please refer to section 2.2.2 of the IIS Implementation and Guidance Notes.
  • NGOs must submit the ‘Compliance Email’ issued by the Office of the Commissioner for Voluntary Organisations.
  • NGOs are also requested to submit a declaration signed by the President and or the General Secretary, identifying the person/s occupying an official position within their organisation. This declaration should clearly indicate who is responsible for the application. This person does not necessarily need be formally employed by the NGO.
  • Social Partners must be registered with the Department of Industrial and Employment Relations (DIER) and submit supporting documentation from the DIER confirming that they are currently registered with them.

Other documentation may be required at any time for additional verification purposes.

Forms

IIS Application Stage Documentation 

IIS Implementation Stage Documentation 

IIS Reimbursement Stage Documentation 

Applications (including all documentation) are to be submitted by registered post or by hand to:

Jobsplus
EU Funded Schemes Division
Investing in Skills Scheme
Hal Far Road
Hal Far BBG 3000

 

 

Subsidy on Training Costs and Wage Costs:

Training Type

Rate per Trainee per hour for Training Costs

Rate per Trainee per hour for Wage Costs**

Capping

Non Accredited Training

€ 25

€4.90

Up to 25 hours

Accredited* Training

€ 25

€4.90

All contact hours

* Training must be accredited by the NCFHE (National Commission for Further and Higher Education), ITS (Institute of Tourism Studies), UOM (University of Malta) and MCAST (Malta College of Arts, Science & Technology where MQF/EQF Levels 1- 5 will be accepted under Investing in Skills.

** Refundable if training occurs during the normal working hours of the trainees. In the case of Distance Learning or e-Learning, wage costs cannot be reimbursed.

Reimbursement will be calculated on the hours listed on certified attendance sheets, when using the Standard Scale of Unit Cost of € 25 per trainee per hour.

Subsidy on Air Travel Costs:

Travel costs will be based on the Erasmus Plus Grant Support for the mobility of staff. Beneficiaries are to calculate the distance through the following link: http://ec.europa.eu/programmes/erasmus-plus/resources_en#tab-1-4 (for Malta please type Luqa, Malta).

 

Applicable Rates According to Distance per Round Trip per Participant

100 - 499 km

€ 180

500 - 1,999 km

€ 275

2,000 - 2,999 km

€ 360

3,000 - 3,999 km

€ 530

4,000 - 7,999 km

€ 820

8,000 km  or more

€1,500

 

Aid Intensity:

The following co-financing rate will be applied to the total eligible costs:

Entity Size

Aid Intensity

Large Entities

50%

Medium Entities

60%

Small and Micro Entities

70%

IIS List of Beneficiaries

List of Beneficiaries

Need help or more information?

You can contact Jobsplus  by using this contact form or call on 22201300 or 22201305 or email on iis.jobsplus@gov.mt

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